Job Description
Who we are & what we stand for
Do you want to help make Gateshead a place where everyone thrives? If that sounds like you, keep reading - we might be the perfect match.
We’re delighted that you’re interested in working with us. You’d be joining us at a very exciting time.
We pride ourselves on our ambitious and forward-thinking approach to taking care of Gateshead and its people, and we passionately believe that our employees reflect that spirit in truly enabling Gateshead to thrive.
At Gateshead Council you’d be a highly valued member of a team that recognises and respects the skills that you bring to your role, encourages creativity and passionately advocates a great work / life balance. Our actions speak louder than words, and with flexi-time and hybrid working available across many of our roles, as well as a full suite of outstanding employee benefits, we’re confident that it isn’t just the salary that attracts our staff.
Please not that this is a fixed term Maternity Cover vacancy
The post holder will provide support and assist Directors and Senior Officers across the Housing, Environment and Healthy Communities group. The role will involve coordinating partnership and governance meetings and attending in a support capacity to accurately take and record minutes, managing diaries, responding to enquiries and handling invoices. The post holder will also provide assistance to programmes and projects, taking notes and action points, carrying out actions and contributing to key project documents.
What you'll get to do:
Diary management to support the senior leadership team
Effectively respond to enquiries, including:
- Telephone enquiries
- Postal enquiries
- Emails received in central inboxes
- Enquiries via social media channels
Handle invoices, raise orders, and update relevant systems and spreadsheets
Coordinate partnership and governance meetings, including:
- Preparing agendas, reports, and associated papers in a timely manner
- Making room bookings and arranging equipment or facilities
- Arranging and setting up virtual meetings via Microsoft Teams
- Attending meetings and taking minutes
Provide assistance to internal and external programmes and projects (e.g. Housing Improvement Programme), including:
- Arranging project meetings and workshops
- Taking notes and recording action points
- Carrying out actions from meetings
- Conducting relevant research
- Supporting project administration, including contributing to project plans and core documents
Assist senior officers in meeting corporate and governance responsibilities, including:
- Freedom of Information (FOI) requests, Subject Access Requests (SARs)
- Risk management, Assurance, Performance monitoring,Complaints handling, Audit processes, Health and safety
- Government and grant-related returns
- Undertake any other responsibilities appropriate to the grade of the post
What you will bring
Using Microsoft Office (including Outlook, Teams, Word and Excel) and internet-based search engines
A minimum of 5 GCSEs at Grade 4 including Maths and English (or relevant equivalent experience)
Level 2 Business Administration Principles Certificate (or equivalent) or relevant demonstrable experience
Experience of providing administrative support
Experience of effectively responding to enquiries from customers or other services
Experience of organising and servicing meetings, including preparing papers and taking minutes
Ability to work under pressure and meet tight deadlines
Experience of handling sensitive or confidential information appropriately
Experience of developing templates or spreadsheets to gather and present information
Ability to input, retrieve and collate information from systems
Ability to work independently and use own initiative
Empathetic, demonstrating understanding and sensitivity towards others
Strong problem-solving ability
Ability to remain calm under pressure
What’s in it for you
- Competitive Salary: We offer fair and transparent pay that reflects your skills and experience.
- Outstanding Pension Scheme: We don’t just offer a great salary – we invest in your future too. Find out what benefits a Local Government Pension provides: https://twpf.info
- Generous Annual Leave: Enjoy 28 days of annual leave, rising to 32 days after 5 years (2 of which can be fixed by the Council), plus the option to buy up to 10 extra days.
- Flexible Working Hours: Benefit from up to 26 flexi days per year (subject to business needs), giving you more control over your time.
- Learning & Development: Access a wide range of training, development, and progression opportunities to help you grow your career.
- Health & Wellbeing Support: From discounted gym memberships through our partner GLL to mental health resources, we care about your wellbeing.
- Cycle to Work Scheme: Save money and stay active with our tax-efficient cycle to work programme.
- Electric & Hybrid Car Scheme: Get behind the wheel of a brand-new electric or hybrid vehicle through our salary sacrifice car scheme in partnership with NHS Fleet Solutions – a cost-effective, environmentally friendly way to drive (after 12 months service).
- Exclusive Discounts & Salary Sacrifice: Through our VIVUP employee benefits platform, enjoy discounts on shopping, travel, and services – plus salary sacrifice options on white goods, electronics, and more, helping you spread the cost of essential purchases (after 6 months service).
Our commitment to you
We are an equal opportunities employer and aim to have a culture and a workplace where our people feel a sense of belonging, are respected and empowered to do their best work. We know that we deliver better services when our workforce reflects the full range of backgrounds and experiences in the society we serve. We welcome applications from suitably qualified people from all sections of the community, regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, and sexual orientation
How to apply
You can apply online using the apply now button below. Within the form, you’ll be asked for details about you, your career history, skills, experiences and qualifications.
We advise you to be as detailed and specific as possible, paying particular attention to any of the above which are relevant to the role to which you are applying.
When writing your statement, please:
- Use the key responsibilities and essential criteria listed in the advert to guide your response.
- Give clear, specific examples that show how you have demonstrated these skills or responsibilities in previous roles.
- Use the STAR method (Situation, Task, Action, Result) or simply explain:
- what you did,
- how you did it, and
- what difference it made.
If you have any questions about your application, please don’t hesitate to reach out to our recruitment team via recruitment@gateshead.gov.uk
Please note: As a Disability Confident employer, we guarantee an interview to all disabled applicants who meet the essential criteria for the role. However, in high-volume recruitment situations, it may not always be practicable to interview every eligible candidate. In such cases, we may need to prioritise those who best meet the essential criteria, based on the information provided in the application.
Additionally, the Council reserves the right to close this vacancy early or adjust the shortlisting criteria, including the pass mark for interview selection, to ensure a fair and manageable recruitment process. We encourage early applications.